POSTHIVE capabilities

Overview

POSTHIVE is organized as workspace → (optional) client → project → deliverable → version. Your workspace is the home for your team; clients are an optional customer or brand layer—assign a project to a client when you want work grouped for that relationship, or keep internal projects workspace-only. Deliverables define what you ship, and versions preserve every iteration. Review links keep feedback centralized while notifications, calendar views, transcripts, and todos keep production moving. The web app handles review, approvals, transcripts, and translations; the POSTHIVE desktop app focuses on transfers, cataloging, and local file workflows.

Core concepts

Clients

Clients sit at the top of how work is grouped for external stakeholders. Assign a project to a client so deliverables and reviews roll up under the right customer—useful for drives, shared links, and production that spans many projects for the same brand.

• Create client records with contact details and notes so your team shares one source of truth per customer.
• Link projects to a client to keep the hierarchy explicit: client → project → deliverable → version.
• Client-scoped review and sharing flows build on that structure so feedback stays tied to the right relationship.

Projects

• Create projects to group deliverables, assets, and collaborators.
• Track project status, key milestones, and high-level overview from the dashboard.
• Share progress with clients while keeping internal team workflows private.
• Project views centralize activity, recent uploads, and upcoming deadlines.

Versioning

• Upload new versions with consistent naming, timestamps, and status changes.
• Preserve review history across versions so context never resets.
• Keep full auditability of when versions were created, approved, or superseded.
• Version-specific metadata, files, and review status remain accessible at any time.

Reviews and approvals

• Time-based feedback on audio, video, and assets with threaded comments.
• Client review links can be shared externally with scoped access.
• Approval state is tracked per deliverable to keep sign-off explicit.
• Review interfaces support frame-accurate markers and clear resolution state.

Comments and markup

Comments are the primary feedback layer in POSTHIVE. They are tied to a version and optionally to an exact timestamp, making review notes precise and reusable.

• Time-stamped comments anchor feedback to specific moments in playback.
• Threaded replies keep reviewer discussion in one place.
• In transcript review, used and stricken ranges mark what stays in or drops out of the cut—playback can skip stricken sections—without losing the full transcript history.
• Comment and review state remain visible across versions so teams can confirm what changed.

Transcription

Generate transcripts for video and audio assets directly inside POSTHIVE. Transcripts are stored with the deliverable and version they belong to, making them searchable and reusable across workflows.

• Workspace-wide search includes transcript text only after processing has completed; in-progress runs stay available in the deliverable workflow.
• Automatic speech-to-text processing for uploads, with per-version transcript history.
• Speaker-aware segmentation where supported, keeping dialogue organized by speaker.
• Phrase-level timing data to align text with playback for review and captions.
• Manual edits and corrections preserved alongside the original transcript output.

Translation

Translate transcripts into multiple languages and keep translations linked to the source transcript. Translations inherit timing data so they can be reused for subtitles.

• Generate translated transcripts from approved source transcripts.
• Maintain language metadata for each translation so teams can manage localization.
• Keep translations version-aware so updates to the source can trigger refreshes.

Captions and subtitles

• Captions and on-screen text are built from transcript timing when available, so playback can stay aligned with speech without re-timing from scratch for every review pass.
• Translated transcripts can drive localized subtitle tracks while reusing the source timing structure, so teams can add languages without rebuilding every timestamp by hand.
• When a version changes, caption and subtitle sources can be refreshed from the updated transcript workflow so reviewers are less likely to see stale text against new media.

Calendar

• Connect Google Calendar when you want external events alongside POSTHIVE deadlines; workspace members can combine synced Google calendars with in-app tasks and deliverable dates in one place.
• Deliverable due dates appear in workspace calendars automatically, giving teams a shared view of what is due and when. This reduces manual tracking and ensures every deliverable deadline is visible alongside production schedules.
• Visual day and week views make it easy to spot overlaps between projects, find congested deadlines, and rebalance workloads before issues arise. It is a clear operational view for producers and editors planning production cycles.
• Calendar entries stay in sync with project status, so shifts in delivery phases and approvals are reflected in timeline views. Teams can trust the calendar as the current source of truth rather than a static plan.
• Deadline notifications and reminders keep teams aligned on schedule changes, preventing missed reviews and last-minute surprises. When timelines move, the calendar and notifications update together, keeping everyone in sync.

Notifications

• Unread counts and the notification center keep teams aware of comments, approvals, and changes without opening each deliverable. This gives a quick pulse on what needs attention across the workspace.
• Notifications are contextual and tied to versions, deadlines, and review updates, so the team sees why an alert exists and where to act. Each notice links back to the specific deliverable or version that triggered it.
• Centralized in-app updates help teams see what needs attention without opening every deliverable; email may still apply depending on your notification settings.
• Notification feeds surface the latest actions across the workspace, including uploads, approvals, and comment activity. This creates a lightweight activity stream for producers and stakeholders to monitor progress.

Todos

• Track actionable tasks per deliverable and assign ownership.
• Keep production steps visible alongside versions and reviews.
• Mark tasks complete to keep delivery workflows transparent.
• Todos stay linked to the project so everyone sees current priorities.

Files and storage

• Upload source files and review-ready versions with structured storage paths.
• Stream playback uses optimized previews while originals remain intact.
• Storage stays organized by workspace, client (when set), project, and deliverable.
• Download flows support secure delivery of approved assets.

Search and discovery

• Workspace search covers projects, deliverables, assets (including tag matches), and completed transcripts. Open a transcript hit to jump to the matching moment in context; comment bodies are not included in this global search today.
• Client lists are filterable from the client drive; combine with dashboard views and quick filters to find recent work.
• Version labels and file names often surface via their deliverable or asset records rather than as a separate search category.

AI tools

• AI-assisted workflows for transcription, translation, and content analysis.
• Generate structured outputs that feed directly into review and caption systems.
• Automation features reduce manual prep time for editors and producers.

Collaboration and roles

• Invite teammates with role-based access to keep client views scoped.
• Centralize feedback, approvals, and project visibility in one workspace.
• Track who uploaded, reviewed, and approved every version.

POSTHIVE desktop app

The desktop app is optimized for on-set ingestion and local file management. It focuses on moving large media safely and keeping a searchable catalog of everything synced to POSTHIVE.